Risk Assessment

It is a requirement that all people who hire any of the QCA Galleries spaces fill out a Risk Assessment form specific to the activities and circumstances surrounding the installation and display of artwork for exhibition.

The purpose of this form is to identify any risks or concerns associated with your install and/or artworks so that appropriate measures may be taken to minimise any harm or injuries.

All questions marked with a red asterisk* require a response.

Personal Details

First Name*

Last Name*

Are you an:*

Individual

Company

Company name (if applicable)

If you are a company, please provide your ABN

Student/Staff Number

Email*

Phone Number

Mobile Number*

Are you a*

Griffith University student

Griffith University staff

External exhibitor

Please refer to the QCA Galleries Applications and Documents page.

If you are a QCA student, you are an

Undergraduate student

Postgraduate student

Name of academic supervisor (if applicable)

Associated course name and code (if applicable)

Exhibition Details

Title of exhibition*

Is this a solo or group exhibition?*

Solo exhibition

Group exhibition

If this is a group exhibition, please list the names of the other participants

Exhibition install date*

Exhibition demount date*

Does your exhibition contain any of the following types of artwork? (tick any/all applicable)*

Describe your exhibition either in the box below, or in an attached document.

Include all components and potential hazards, including: what you will be exhibiting exactly how it will be exhibited/installed how many of each item size of each item weight of each item security and safety of the artwork (could it fall?) hanging materials You may type details in the text box OR upload exhibition details in a separate document.

Whilst not every artwork will propose a risk, we do require each artwork/artwork type to be mentioned in the risk assessment.

Exhibition details. If you prefer to upload in a separate document, type 'ATTACHED' in the text box and use the upload tool below.*

Upload exhibition details in a separate document:

(Maximum size: 500 KB )

Health & Safety courses

STUDENTS AND STAFF ONLY:

You are required to complete your Health and Safety online inductions as part of the Risk Assessment process.

Students need to complete:

Basic workplace health and safety
Annual fire safety induction
Manual handling

I agree that I have completed the following Health and Safety inductions

Basic workplace health and safety

Annual fire safety induction

Manual handling

External exhibitors will be advised by the Galleries Manager of correct procedures for the gallery.

Volunteers

If you intend to use external volunteers to assist with your exhibition, it is essential that they fill out a Volunteer Staff Member Registration form. An external volunteer is anyone who is not a Griffith University student or staff member.

Will you be using volunteers?*

Yes

If you do intend to use volunteers, are they

Griffith University staff/student

External volunteer

Volunteer registration*

I agree that if I do enlist volunteers they will complete and sign the volunteer registration form.

Opening/Closing night

QCA Galleries provide service for an opening or closing event, usually held on the first Thursday or Friday during an exhibition. (QCA Thursdays at South Bank and Friday evenings at POP Gallery.)

Do you intend to have

An exhibition opening

An exhibition closing

I do not require an opening or closing

If yes, what is your proposed exhibition opening or closing date

Do you intend to hold any other events associated with your exhibition, e.g. artist talk/performance etc.?

Yes

If you answered yes to the above question, please provide details of any associated events.

Activities

1. Installation of artwork

Name of person responsible for this activity*

List any specific hazards associated with your exhibition relating to installation of artwork*

Note: A hazard is something with the potential to cause harm/damage, e.g. use of ladders for installation of works/lighting/wires/walls/supports etc; manual handling/lifting/moving of equipment & artworks; use of all types of equipment, cords, wires, water, chemicals etc. associated with installations and artwork, use/storage of food items/biological material/perishables etc. associated with the exhibition.

To minimise trip hazards in walkways and mess, spills and equipment damage in the studio from food or fluid or flame or art-making materials, please agree to comply with the following:

Exhibitor to agree*

I will ensure that participants are instructed to keep walkways clear.

I will ensure that lights are not turned off if participants are walking around the room.

I will ensure that no food or fluid or flame is to be brought into the exhibition space.

I will ensure that participants clean up their work area at the end of each work session.

I will ensure that no fire exits will be obstructed or emergency lighting covered over.

2. Lighting of artwork

Lighting of artwork is not to be done by students. Your QCA Galleries booking includes 1 hour of technical assistance.

(Please note, this section does not apply to the Preview Gallery on Level 6 of QCA.)

Please provide a description of the lighting requirements as well as associated risks, i.e. exposed wiring, lights near water etc.

3. Use of laser level

I agree that*

If I intend to use a laser level I will instruct all participants not to look at the laser directly.

4. Equipment

Name of person responsible for equipment*

I agree to*

Ensure that all equipment handed out is returned.

Identify who is authorised to use the equipment.

Identify the management system in place for preventing unauthorised use.

Specify any personal protective equipment that users must wear.

Wear fully enclosed shoes when installing work.

Ensure that only electrical items which have been tagged and tested will be used.

Ensure that a visual inspection of power cables is conducted prior to use.

5. Storage of materials and artwork

Name of person responsible for materials and artwork*

Exhibitor agrees*

I will identify any trip/spill or combustion hazards likely to occur from stored materials or artworks.

I will ensure equipment and substances are stored appropriately and do not present a manual handling or trip/spill or fall hazard.

I will ensure heavy items are stored at the appropriate level.

I will ensure that flammable liquids - paint/white spirit etc - are kept to a minimum and must not exceed 50 litres.

I will ensure that all highly flammable substances will be stored in a suitable labelled lockable metal storage bin or cupboard designed for the purpose.

I will ensure that rags/cotton waste/polyurethane foam or similar materials should not be allowed to accumulate or be stored near naked flames/very hot objects or immediately against electrical equipment.

6. Exhibition open to the public

Will this exhibition be open to the public?*

Yes

If yes, identify any hazards with sculptures/artworks etc. in relation to the general public.

Exhibitor agrees to*

I agree to give clear instructions (visual or verbal) that no artwork is to be touched.

I will ensure all artwork is secured and/or hung safely.

I will ensure that there are tools on site if any artwork were to come loose.

I will ensure that first aid is at hand and kept on site.

I will make all participants aware of emergency contacts (e.g. 000/supervisor contacts/security contact).

If applicable security will be notified about the event.

7. Griffith University Policies

The exhibitor will*

I will ensure all participants are instructed to comply with all Griffith University safe work and study policies.

I understand that I have a legal obligation to comply with instructions relating to workplace health and safety at Griffith University.

I will help prevent injuries to myself and others by taking some simply precautions like making sure the work area is tidy and without trip hazards.

I will instruct all participants to visit and read the information at the Griffith Health link below:

Griffith University Health, Safety and Wellbeing

8. Other hazards

Detail any other hazards related to your exhibition that have not been mentioned in this form

Form completed by*

Risk Assessment Terms*

I agree that by ticking this box and submitting this Risk Assessment I have answered all questions to the best of my knowledge and agree to ensure all safety procedures are adequately enacted during the period of the exhibition.